Desk booking software for hot desking and hybrid teams.
Let people choose where they sit on an interactive floorplan, see which colleagues are in, and give office managers a clear view of how desks are used.
Free for up to 5 spaces. No credit card required.
Hot desking without the morning scramble
With hybrid working, most offices no longer need a desk for every person. The hard part is making hot desking work day to day: people want to know there'll be a desk when they arrive, and ideally one near their team.
Dotdesk puts your floorplan online. Everyone can see which desks are free on any day, book one in a couple of clicks, and check who else is coming in before they travel.
Why Dotdesk
Hot desking that people actually like
Desks, meeting rooms and parking all live in one system, so your team has one place to book and you have one place to manage. See all features
See who's in
Profile photos on the floorplan show who's sitting where, so people can plan to sit with their team.
Check-in
Remind people to confirm their booking before the day starts, so you know who's really coming in.
Fair booking limits
Set how many bookings each role can make per day, so nobody holds more than one desk.
Book for others
HR and office managers can book desks for colleagues and new starters.
Occupancy reports
Weekly and monthly reports show your busiest days and most-used desks.
Single sign-on
Staff sign in with Microsoft Entra ID, Okta or Google Workspace.
FAQ
Desk booking questions
What is desk booking software?
Desk booking software lets employees reserve a desk before they come into the office. It's the tool most hybrid offices use to make hot desking work, and it gives managers data on how the office is used.
How many desks does a hybrid office need?
Most hybrid offices need fewer desks than people, but the right number depends on your busiest days. Dotdesk's occupancy reports show your peak days and most-used desks, so you can size the office on real data.
Can people book the same desk every week?
Yes. Repeat bookings let people hold the same desk on their regular office days, and they can still change or cancel a single day.
Can we stop one person booking several desks?
Yes. Each role has a limit on bookings per day, and clashing bookings are blocked, so desks are shared fairly.
Get your team booked in by Monday
Set up takes minutes. Free for up to 5 spaces.
Get started with Dotdesk